INNOVATION HANGAR 2024 COMPETITION TERMS & CONDITIONS
This competition (“Event”) is organized by Embry-Riddle Aeronautical University (“the Organizer”). By registering for this event, you agree to these terms and conditions (“Terms and Conditions”):
1.0 General
1.1 The Organizer reserves the right to amend the Rules and Regulation without prior notification or any reason thereof.
1.2 The Organizer reserves the right to amend any part of the competition and these Terms and Conditions without notice.
1.3 The Organizer reserves the right to remove and/or disqualify any submission, team and/or participant who does not comply with the rules of the competition, breaches the Terms and Conditions and/or does not satisfy the requirements of the competition.
1.4 In the event of any dispute regarding the Rules & Regulations, the Terms and Conditions, the conduct or results of the competition, or any other matter relating to the competition, the Organizer’s decision shall be final and unchallengeable.
2.0 Eligibility
2.1 You must be a registered student and currently studying at time of registration.
2.2 You must be aged between 15 and 21 years old (as of 31 December 2023)
2.3 You must sign up as part of a team. Each team must comprise of at least 3 members and a maximum of 5 members (“Team”). Teams can be made up of students from the same institution or different institution and can be made up of students of the same age or different age.
2.4 You are not allowed to be on more than one team for this event.
3.0 Registration
3.1 You must register for this Event by completing the registration via https://asia.erau.edu/innovation-hangar. Teams will be deemed as having registered for the event as long as each member makes a successful submission of the registration form and their details are captured by the system. You warrant that all information provided by you during registration are accurate and complete.
3.2 Registration for this Event closes at the time and date specified on the Event site at https://asia.erau.edu/innovation-hangar (“Closing Date”). The Organizer may, at its sole absolute discretion, amend the Closing Date and reserves the right to disregard or accept registrations after the Closing Date.
3.3 No amendments may be made to any registrations, which include but not limited to the registered members of the Team, without the written consent of the Organizer.
3.4 Once a Team has been registered for the event, it will bind all team members to these Terms and Conditions. Any breach of these Terms and Conditions by any Team member may disqualify the student and the Team from participating in the Event. If information provided during online registration is found to be incomplete and/or inaccurate, even if related to just one Team member, the entire Team concerned may be excluded from this Event.
4.0 Submission
4.1 Each Team must submit the required items based on the requirements (“Requirements”) specified by the Organizer. Requirements can be found at https://asia.erau.edu/innovation-hangar/general-information. The submitted items must be original and must not have been submitted to another competition. If the submitted items does not meet the Requirements, the Organizer reserves the right to disqualify it in its soles and absolute discretion.
4.2 The date and time stamp on your submission email received by the Organizer or the submission form will be used as the official submission date and time of your submission, whichever is later. For consideration in this Event, all items should be submitted no later than the deadline stipulated on the Event webpage (“Submission Deadline”).
4.3 Finalists will pitch to the judges live during the Finals. The date and time for the Finals and each Team’s presentation timings will be announced closer to the Event date via e-mail.
4.4 You will comply with all instructions, directions and timelines that may be provided by the Organizer with respect to the administration and conduct of this Event, including on the format and manner of presentation of your submissions.
4.5 The Organizer reserves the right to change the days, time and location of any of the sessions for this Event at its sole discretion.
5.0 Judging
5.1 All decisions made by the judges are final and not subject to review, appeal or re-consideration.
6.0 Prizes
6.1 All prizes, including the prizes available and the eligibility criteria to receive prizes, are determined by the Organizer in its sole and absolute discretion. The Organizer reserves the right at any time to change the prizes available or eligibility criteria to receive prizes, including substituting any prize with other items.
6.2 The receipt of prizes is subject to availability.
6.3 All taxes and other expenses, costs or fees associated with the acceptance and/or use of any prize are the sole responsibility of the winning teams. Prizes cannot be transferred or substituted by any winner, including the exchange of it for cash or other prizes.
7.0 Personal Data
7.1 Your personal data will be collected in the course of your participation in this Event, including during the registration process and the taking of your image in photographs or other recordings during this Event (“Images”). All personal data will be processed and retained by the Organizer in accordance with the Personal Data Protection Act 2012 and the Organizer’s data protection policy (available at https://asia.erau.edu/data-protection-policy).
7.2 You consent to the Organizer’s use and disclosure of your personal data for the purposes of (a) processing your registration; (b) administering and planning your participation in this Event; (c) maintaining of Event participants’ database; (d) processing your prize vouchers or cash prize payment if your Team is one of the winning teams for this Event; (e) responding to your queries about this Event; (f) obtaining your feedback on your Event experience; and (g) sending updates and news on future events organized by the Organizer which may be of interest to you. It may be necessary for the Organizer to disclose your personal data with its agents/service providers in relation to the stated purposes as well as third parties funding and/or jointly organizing this Event.
7.3 You consent to the Organizer’s use of your personal data in connection with this Event, including the use of your name, publication of the Images on such media platforms that the Organizer may from time to time determine for the purposes of promoting or reporting on this Event without additional compensation, notification or permission, unless prohibited by law.
7.4 You agree that the Organizer has complete ownership of all Images, audiotapes and the like which may contain your likeness, image and/or voice, including the entire copyright, and the Organizer may use them for any purpose deemed as appropriate in connection with this Event and subsequent related events. These uses include, but are not limited to, reproductions, advertisements, promotional videos, educational materials, and illustrations in any medium now known or later developed including the internet. You release the Organizer from any and all claims which arise out of or are in any way connected with such use.
8.0 Intellectual Property and Licensing
8.1 In consideration of your participation in this Event, you grant to the Organizer a non-exclusive, transferable, perpetual, irrevocable, worldwide, royalty-free right and license to use, modify, reproduce, distribute and create derivative works (or have others exercise such right and license on its behalf) of all intellectual property in your Proposals.
8.2 The Organizer reserves the right to publicly display the work created by you during and in connection with this Event.
9.0 Warranties
9.1 You represent, undertake and warrant that: (a) you have the requisite rights, licenses and consents to grant the Organizer rights as per Clause 8; (b) your Proposal will not be developed with software and tools, and will not incorporate any software and tools, that would prevent or restrict the Organizer from using, modifying, reproducing, distributing, creating derivative works from, or sub-licensing your Proposal, in the manner contemplated in Clause 7 or where such use, modification, reproduction, distribution or creation would require a Licensee to seek the consent of a third party; and (c) your Proposal will not infringe the intellectual property right or other proprietary right (including confidential information or trade secrets) of any third party.
9.2 You and/or each of your Team members undertake not to present projects that have previously been submitted to other initiatives or projects that have been presented at previous editions of this Event.
10.0 Disclaimers
10.1 Notwithstanding any part of these terms, the Organizer reserves the right to discontinue, terminate or postpone this Event at any time, in its sole and absolute discretion, without prior notice to you, and without incurring any liability to you.
11.0 Indemnities
11.1 In the event of any breach of these Terms and Conditions by your, or any act or omission which results in a breach, you shall indemnify, keep indemnified and hold the Organizer harmless from and against all actions, proceedings, claims, demands, loss, damages, costs, legal costs and other expenses of any nature which may be made or brought against or suffered or incurred by the Organizer, whether directly or indirectly.